Whether you have previously hosted an event at The Summit or considering The Summit for your special event, these frequently asked questions are here to assist you in planning your event. We believe that understanding our procedures and guidelines, as well as what to expect, will assist you in hosting a seamless and memorable event with us.
Venue
What spaces do you have available?
We have multiple spaces available, labs, banquet rooms, a retreat center, a gym, and more. We can find you a space that works for your event or meeting.
What is your capacity?
Each space has a different capacity so we can fit the needs of different sized events & meetings.
What does it cost to rent a space?
Our spaces range in different prices. If you would like to know more, give us a call at 260-222-2900 or send an email to events@eventatthesummit.com.
Who is responsible for set-up and tear down of your event?
Our staff will have your space set up and ready to go so you can come in to set up your personal belongings. If you would like us to set up your belongings, you can add that on to your rental.
When do you offer tours?
You can schedule a tour Monday, Wednesday, & Friday from 2:00PM-8:00PM and Tuesday & Thursday 10:00AM-4:00 PM
FOOD & BEVERAGE
Do you allow outside food and drinks?
You can bring in store bought and pre-packaged food and drinks. You cannot bring any homemade food or drinks like punch.
Do you allow alcohol?
Since we are not licensed, you may have a licensed bar service catering to your event.
Can we bring our own alcohol?
No, you are not able to bring in your own alcohol. All alcohol must be provided by a licensed bar service.
Do you offer catering?
While we are not a caterer, we do work with a great group of catering companies and can handle your catering logistics for you.
Can we bring in our own caterer outside of your preferred list?
You are welcome to bring in your own licensed caterer, there will be a 30% charge on your overall bill with us for this.
PAYMENT
What forms of payment do you take?
We welcome our guests to pay card or via check.
What will my deposit be and when is it due?
The deposit is due 48 hours after you sign your contract.
When is the final payment due?
Final payment is due 2 weeks before your event.
What is your cancellation policy?
Should Client need to cancel the Event, Client’s deposit(s) will be returned on the following schedule $35 processing fee:
Canceled more than thirty (30) days prior to Date of Rental: 100% of deposit.
Canceled thirty (30) days or fewer before Date of Rental: 0% of deposit.